Contact us:
607-277-4788

• Licensing: The town clerk issues accessible parking permits and licenses, such as dog licenses, marriage licenses, hunting licenses, marriage officiants, and games of chance licenses.
• Fiscal Responsibility: The town clerk prepares and presents a monthly report to the town board of all financial transactions, disburses accurate amounts to owed parties, and processes records and reconciles all payments for licenses and permits. The town clerk processes town invoices and vouchers and creates bimonthly abstracts for Town Board approval.

The town clerk prepares tax bills for mailing, ensuring they are sent on time. The Danby Town Clerk is responsible for collecting and tracking over 4 million dollars of property tax payments on behalf of the town and county government. This includes almost daily trips to the bank in January and reconciling any discrepancies with new owners, apportionments, escrow payments and refunds. The town clerk provides tax bills and payment receipts to all entities who request them.

• The town clerk is the custodian of all town records, including vital records like marriage certificates. All property, payroll, and financial records are meticulously filed in the records vault. Also responsible for disposing of inactive records.
• The town clerk’s office files the oaths of office for all town officials.
• The town clerk is the town’s Freedom of Information Law (FOIL) officer. 

The town clerk attends all Town Board meetings to maintain an official record of the proceedings. The town clerk also records and certifies all official actions of the town, including town meeting legislation and appropriations. As part of this, the town clerk makes a record of every resolution put forward by the Town Board. Some resolutions are then to be mailed out

The town clerk’s office also files (and administers) the oaths of office for all town officials. 

A big part of the role of clerk is filling in some of the gaps. HR functions tend to fall under the Town Supervisor’s purview, but there’s still a lot to be done!

• Face of the Town
  The town clerk is typically the first person you will interact with when you enter or call the Town Hall. We answer your questions whether you call or email, or help you get to the right person or department. The clerk’s office serves the civil needs of town residents.
• Website: The town clerk’s office maintains and updates the official Town of Danby website and affiliated software, posting meeting minutes and agendas, announcements and events, and updating all the documents, departments and town services.
• Project Management: The town clerk gathers requirements, and software quotes and negotiates with vendors on a variety of software and hardware purchases, dealing with data migration, monitoring progress, doing data entry and keeping the Board up to date.